Welcome Speakers!
We are looking forward to your session at this year’s Alliance Conference. On this page, you’ll find all the information, deadlines, and resources to help you prepare for the event.
Deadlines
- June 10: Submit the names, organizations, headshots, and professional bios for all speakers participating in your session for inclusion in the agenda, as well as your session title and description
- August 23: Deadline to reserve your hotel room in the discounted room block
- August 30: Breakout and Workshop session leads download the session plan template and upload your completed template to this Session Plan folder.
- September 30: Deadline to register for the conference
- October 1: Upload a PDF of your final PowerPoint presentation to this Final Presentation folder
- October 16-19: Attend the Alliance Conference in Cancun
Session Timing
- The length for all session types is as follows:
- Breakout sessions – 75 minutes
- Workshop Sessions – 2 hours
- Lightning Rounds – 10 minutes each, repeated 4 times
- Room assignments will be provided by October 1.
- For breakout sessions, please make sure to reserve at least 15 minutes for audience Q+A.
AV/Technical
- One PowerPoint should be created for each session. All session leads are required to upload their presentation to the folder linked above by October 1. This will allow the onsite audiovisual team to ensure your presentation is correctly set up for your session.
- The standard setup in all meeting rooms includes an LCD projector, screen, and microphones (if needed). Please bring your own laptop and any necessary dongles/adapters.
- One room will have two-way Spanish-English interpretation services. Please let us know if any of your speakers will require interpretation.
- No AV/tech is available for lightning round sessions, however, you may use your own laptop to present to the table.
Registration/Travel
- All Alliance Conference sessions and associated activities will take place at the JW Marriott Cancun Resort & Spa
- All speakers must register for the event and cover all travel expenses. There is no discount for speakers. If you/your colleagues need assistance, please apply for the scholarship opportunity.
- Speakers are responsible for arranging their own travel. To enjoy the full conference experience, we suggest arriving by 4:00 pm on Tuesday, October 15, and departing no earlier than 2:00 pm on Friday, October 19.
- The hotel room block closes on August 23 so please book soon. A limited number of rooms are available 3 days before and after the event through the booking link so you may extend your stay if you please.
- When preparing for travel, please ensure you have the proper identification and supporting documents required to enter Mexico from your home country. The Alliance will not be able to assist with any issues at customs.
Session Promotion
Social media is a great way to inform your network about your Alliance Conference presentation. The staff will provide you with promotional materials in July. We will watch for your posts and do our best to re-share them when we can.
Resources for Effective and Impactful Presentations
Please download this brief guide with some resources to help you plan a stellar presentation.
